BENNINGTON PUBLIC SCHOOLS

DEPARTMENT OF

DISTRICT OPERATIONAL SERVICES

DIVISION OF BUILDINGS

AND GROUNDS

NOTICE INVITING BIDS

The Board of Education of the Douglas County School District 059 (Bennington Public Schools) (“District”) invites bids on:

Mechanical Maintenance

Any request for interpretation of the Request for Proposal shall be made in writing to Jeremy Edens, Coordinator of Facilities. Every interpretation shall be made in the form of an addendum and mailed to each known provider, and will be on file at the District. Such addenda shall become part of the final contract and providers shall be bound by such addenda.

Two copies of the proposal must be submitted in a sealed envelope marked plainly and prominently as follows: Response to Bennington Public Schools’ Request for Proposal for Mechanical Maintenance.

The proposal should be addressed to: Jeremy Edens, Bennington Public Schools, 11620 North 156th Street, P.O. Box 309, Bennington, NE 68007. Such proposals are due no later than 12:00 p.m., on Friday, October 31, 2025. No proposals will be accepted after the above due date and time. No fax submittals and no email submittals will be accepted. Information contained in all proposals will be open for public inspection.

The District reserves the right to reject any and all proposals and to waive any and all informalities in the proposals received whenever such action, rejection or waiver is in the best interest of the District. The District has attached Exhibit “1” which identifies the current facilities of Bennington Public Schools.

Each response must contain the following information:

Respondent’s name

Title

Mailing Address

Telephone Number

Fax Number

E-Mail Address

Company Name

Company Address

Identify by name, the contact liaison between your company and the Distiict, along with the date and times in which the liaison is available for contact by the District.

Attach a list of clients that the company has served during the past five years under a contract for HVAC Mechanical Repair Services, and describe the extent of the HVAC Mechanical Repair Services provided.

Attach a narrative summary describing the company’s experience in providing HVAC Mechanical Repair Services, and include three references.

All proposals must be valid for a period of at least ninety (90) days from the above date of proposed opening.

Provider may be required by the District to make presentations to, or to attend meetings with the District’s administrators.

If it is determined that no responsive proposals are received by the District, the District reserves the right to further solicit and negotiate for the best terms and conditions at the best price.

The District reserves the right to conduct discussion with any or all respondents to this Request for Proposal, for the purposes of clarification and modification. Discussions and negotiations may include, but are not limited to, the scope of services, price, and contract terms.

Provider shall be required to enter into and execute a HVAC Mechanical Repair Services Agreement with the District, at the District’s option, be either one (1) year or three (3) years in duration.

Provider shall indemnify and hold harmless the District and any employee or Board member of the Distiict from and against all claims, damages or losses, decrees or judgments arising from any and all injuries resulting or caused by any act, omission, failure or neglect of the provider, its agents, servants or employees.

In connection with the Agreement, provider shall obtain and keep in force during the term of the Agreement and any extensions thereof, for the protection of the District and the provider, (a) policies of general liability insurance in amounts and with companies licensed to do business in the State of Nebraska as deemed necessary but with a minimum coverage of One Million Dollars ($1,000,000.00); and (b) workers’ compensation insurance as prescribed by state workers’ compensation laws.

Bennington Public Schools

Jeremy Edens,

Coordinator of Facilities and Transportation

11620 North 156th Street

P.O. Box 309

Bennington, NE 68007

Phone: (402) 238-2902

Fax: (402) 243-0707

E-mail: jedens@bennps.org

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