MINUTES OF THE REGULAR MEETING

OF THE BOARD OF EDUCATION OF

DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY WEST COMMUNITY SCHOOL DISTRICT

 

Monday, May 15, 2023

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, May 15, 2023 at the HS/MS Library, 401 S. Pine Street, Valley, Ne 68064-0378

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs:              Present

Luke Janke:                  Present

Jamie Jorgensen:         Present

Bill Koile:                      Present

Elizabeth Mayer:           Present

Jim Tomanek:              Present

Present: 6.

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President -”As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public    Communications     and

Correspondence

Comments from the audience were accepted at this time.

 

DC West parent Missy Oien addressed the Board regarding the current condition of the elementary playground equipment. She asked that the Board consider a possible update to some of the play equipment as well as making the equipment more adaptive and handicap accessible.

 

JJ Swirczek addressed the Board on behalf of the DC West Schools Foundation. The Foundation will be starting a fundraising effort to support the purchase of 90 new DC West Band uniforms. The Foundation will be looking for support from the school and local businesses. JJ will return next month to keep the Board updated on their efforts.

 

The Board also received email communication from Mr. Jim Boucher regarding the Safety Committee security issues & protocols.

 

3. Approval of Agenda

Motion to approve agenda as presented passed with a motion by Kelly Himichs and a second by Luke Janice.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

4. Administrative Reports

4.1. Superintendent’s Report

 

4.2. Financial Report

 

5. Consent Agenda

Motion to approve Consent Agenda passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim

Tomanek: Yea

Yea: 6, Nay: 0

 

5.1. Approve Minutes

Regular Meeting Date: June 12th, 2023

Special Meeting Date:

 

5.2. Approve Claims for Payment

 

5.3. Approve Financial Report

 

5.4. Approve Classified Staff

Recent Hires:

Kelly Brown (Elementary Sped Para)

Sarah Rochford (Elementary Sped Para)

Vicki Murren (Preschool Para)

Christopher Douglas (Middle School Sped Para)

 

6. Old Business

6.1. Building and Grounds Update

Summer Projects Update

The Board was updated on the current gravel parking lot project and discussed which items of the project were considered reconstruction vs. new infrastructure. Dr. Poloncic updated the board on the North Gym updates which include: new bleachers in North Gym, resurfacing of the North Gym floor, carpet on the stage and steps leading up to the stage, and locker room renovation.

 

Snow Removal, Continuation of Services

Stanzel’ s Mow and Snow, LLC presented the Board a copy of their continuation of services agreement.

 

Replacement of the RTU #7

The roof top unit #7 over the High School commons area is needing a repair of replacement. The Board requested multiple bids for both options of repair or replacement with warranties included.

 

7. New Business

7.1. Math Curriculum Materials Recommendation and Approval

 

The Math Curriculum Adoption process has been a year-long effort. Dr. Marten and her committee members presented the process and recommendation to the Board of Education for their approval of new K-12 Math Curriculum Materials and Professional Development to be purchased for the 2023-2024 school year with

ESSER Funds. Dr. Marten recommended Envisions Math for the Elementary math curriculum and Reveal Math for Middle School and High School math curriculum.

Motion to approve Math curriculum materials as recommended passed with a motion by Luke Janke and a second by Kelly Hinrichs.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.2. Adopt a Resolution to Authorize Joining the Nebraska Educational Building Association

The finance committee met with DA Davidson & representatives from Gilmore & Bell around the concept of joining an interlocal agreement with the Nebraska Educational Building Association. The committee recommended the Board approve the resolution authorizing execution of the agreement providing for the organization and operation of the Nebraska Educational Building Association and appoints members to the board of the Association.

 

This would allow our District to develop a future opportunity to refinance the lease purchase agreement on DC West Elementary at or near the end of the lease term. The interlocal agreement would provide a more stable mechanism to support the financing for a longer term. The interlocal agreement may also provide future opportunities for other projects.

 

Board Member Liz Mayer shared personal research and asked that the conversation continue regarding the refinancing methods by considering school bonds. It was also recommended that DA Davidson come and speak to the Finance Committee on the various options of financing.

 

Motion to Adopt a resolution to authorize joining the Nebraska Educational Building Association. The resolution authorizes execution of the agreement providing for the organization and operation of the Nebraska Educational Building Association and appoints members to the board of this Association. Our current President and Treasurer will serve as representatives. This motion passed with a motion by Bill Koile and a second by Luke Janke.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.3. Approve Certificated Staff Resignation

The following certificated staff resignation was received prior to April 28th, the last day to be released from teaching contracts:

 

Sara Horstman, 6th Grade Math

 

Motion to approve the resignation of Sara Horstman, 6th grade math passed with a motion by Luke Janke and a second by Kelly Hinrichs.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.4. Approve Certificated Staff Hiring for the 2023-2024 School Year

The administration recommended the following certificated staff for hire beginning the 2023-2024 school year:

 

Traci Evans, Middle School Math

Jesse Hays, 6th Grade Math

Kim Bottorff, Elementary Special Education

Pam Dobrolvony, Speech Language Pathologist

Nancy Johnston, Preschool

 

Motion to approve; Traci Evans, Middle School Math; Jesse Hays, 6th Grade Math; Kim Bottorff, Elementary Special Education; Pam Dobrolvony, Speech Language Pathologist; Nancy Johnston, Preschool passed with a motion by Jamie Jorgensen and a second by Bill Koile.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.5. Approve North Gym Floor Refinishing

Four bids were received for the North Gym Floor Refinishing Project. The floor will be sanded to bare wood, painted and stained, finished and sealed. This project will occur this summer.

 

I-121 Group $38,798.00

Egan Supply $54,989.00

Workspace Flooring $48,680.00

Stalker Sports Floors $57,323.00

 

The administration recommended the bid from H2I Group in the amount of $35,798.00 be approved.

 

Motion to approve the gym floor refinishing bid from H2I Group in the amount of $35,798.00 passed with a motion by Luke Janke and a second by Jamie Jorgensen.

Kelly Hinrichs: Yea, Luke Janice: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.6. Approve Recommended Classified and Administrative Salaries for the 2023-2024 School Year

The Negotiations Committee of the Board met on April 25, 2023 to review salary arrays and determine recommended pay increases for classified and administrative staff. The total compensation increase for classified staff is an average of 3.8%. The total compensation increase for administrative staff is an average of 3.8%.

Motion to approve the recommended salaries for the classified and administrative staff for the 2023-2024 school year as recommended passed with a motion by Jamie Jorgensen and a second by Jim Tomanek.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.7. Approve the Addition of Classified Staff for the 2023-2024 School Year

Nicki Pechous, Director of Special Education, has been reviewing projected special education student need calculations for the 2023-2024 school year. She recommended the addition of:

3 New Elementary Special Education Paras

1 New Middle School Special Education Para

 

Scott Perrigo, Director of Buildings and Grounds, has been reviewing the projected square footage addition of 80,000 square feet for cleaning upon opening the new Middle School/ Fine Arts Wing in the 2023-2024 school year and we are recommending the addition of:

2 Full-Time Custodians

 

Motion to approve four special education paraprofessionals and two custodians for the 2023-2024 school year passed with a motion by Luke Janke and a second by Kelly Hinrichs.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8. Adjournment

Motion to adjourn meeting at 7:54pm passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

Kristi Trost

Board Secretary

 

Dr. Melissa Poloncic

Superintendent

 

DOUGLAS COUNTY WEST SCHOOL

MAY 2023 CLAIMS

 

GENERAL FUND

360 COMMUNITY SERVICES            1,080.27

ACH BANK FEE                                60.00

AKRS EQUIPMENT SOLUTIONS INC      107.65

APPLE COMPUTER INC                       11,675.00

ASCD                                               89.00

ASPI SOLUTIONS INC                     312.00

AUL SPECIAL PAY TRUST       15,833.50

AWARDS UNLIMITED INC               27.91

BERINGER CIACCIO

DENNEL MABREY          39,746.05

BORDER STATES INDUSTRIES INC                   351.84

BOYS TOWN                  14,117.76

BROWN, CORBIN                            425.00

CAPPEL NAPA AUTO SUPPLY - VALLEY    36.21

CINTAS CORP                                  164.00

CITY OF VALLEY                             1,511.80

COX BUSINESS                                554.26

CROWN PLAZA HOTEL & RESORTS                   519.80

DC WEST FOOD SERVICE                1,439.73

DICE COMMUNICATIONS                625.00

DICK’S VALLEY MARKET                                    1.76

DIETZE MUSIC HOUSE                                      186.00

EAGLE SERVICES INC.                     270.00

EDUCATIONAL SERVICE UNIT #3  3,112.50

EGAN SUPPLY CO                            4,115.08

ELKHORN AUTOMOTIVE                                   1,691.50

FIBER PLATFORM, LLC                                      416.32

FIRST STUDENT            56,000.72

FREMONT ELECTRIC INC              29,628.00

HEARTLAND PEST CONTROL          240.00

HOMETOWN LEASING                     2,522.27

JUST FOR KIDS THERAPY INC         8,750.50

JW PEPPER & SONS                        269.85

LA QUINTA INN AND SUITES          350.00

LIMA PICHT, ELISE                         49.27

LOVE’S TRAVEL STOPS &

COUNTRY STORE                           723.77

LOWE’S BUSINESS ACCOUNT          151.05

MADISON NATIONAL LIFE INS CO IN     1,924.98

MAGIC WRIGHTER E-SERVICE        220.50

MARKING REFRIGERATION             282.00

MARTEN, DAWN                              199.36

MATHESON TRI-GAS INC                34.20

MECHANICAL SALES INC                 234.25

MENARDS - ELKHORN                     494.11

NE COUNCIL OF SCHOOL ADM       180.00

NEBRASKA AIR FILTER        2,666.80

NEBRASKA RURAL COMMUNITY

SCHOOLS ASSOCIATION                 80.00

NEBRASKA SAFETY CENTER            200.00

ODEY’S INC                                     6,223.90

OMAHA PUBLIC POWER DISTRICT     17,625.54

OMAHA WORLD-HERALD                2,955.00

ONE SOURCE                                  571.00

PINES COUNTRY CLUB                                      821.00

PRAIRIE MECHANICAL CORP          5,675.60

PUBLICATION PRINTING                 540.85

QUILL                                              52.49

REALLY GREAT READING         16,566.70

RSCHOOL TODAY                            517.00

SAVVAS LEARNING COMPANY      16,048.62

SELECT-YOUR-GIFT, INC                                  890.56

SHERWIN-WILLIAMS CO                 324.57

STAPLES ADVANTAGE                                      78.16

SUBURBAN SCHOOLS PROGRAM     2,189.52

TIMECLOCK PLUS, LLC                                      9,618.75

VANDELOO, KATRINA                     474.00

VERIZON                                         180.26

VISITING NURSE HEALTH SERVICES                   1,286.25

WALMART COMMUNITY                                    80.58

WASTE CONNECTIONS OF NEBR, INC     924.86

WATER ENGINEERING INC             302.50

WELLS FARGO BANK                       1,560.51

WEX BANK                                      125.51

WINSUPPLY COMMERCIAL CHARGE      394.88

WOODRIVER ENERGY LLC              3,123.62

292,823.80

 

DEPRECIATION

DC WEST SPECIAL BUILDING FUND    245,492.05

 

NUTRITION FUND

APPLE COMPUTER INC                                      2,074.00

CASH-WA DISTRIBUTING         20,276.73

CHESTERMAN CO                            1,104.35

CINTAS CORP                                  499.80

GOODWIN TUCKER                         532.93

HILAND DAIRY              4,936.81

ROTELLA’S ITALIAN BAKERY INC      815.63

SCHOOL NUTRITION ASSOCIATION     58.50

SYSCO LINCOLN            6,187.74

US FOOD INC                13,202.64

WELLS FARGO BANK     47.96

49,737.09

 

BOND FUND

BOKF, NA                      296,475.00

 

SPECIAL BUILIDING FUND

BERINGER CIACCIO

DENNEL MABREY          18,283.82

BOYD JONES CONSTRUCTION CO     1,023,230.94

RAINWOOD DEVELOPMENT

PARTNERS, LLC             26,880.00

SHEPPARD’S BUSINESS

INTERIORS INC             245,492.05

6,240.00

1,320,126.81

 

QCPUF

BOKF, NA                      3,951.25

 

5/24           ZNEZ

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