VILLAGE OF WATERLOO

REQUEST FOR PROPOSAL (RFP)

FOR SELECTION OF A

PERFORMANCE CRITERIA DEVELOPER

 

The Village of Waterloo is requesting proposals from Performance Criteria Developers (hereinafter referred to as “PCD”) for a new Village of Waterloo Water Treatment Plant (hereinafter referred to as the “Project”).  The PCD will be providing pre-design and consulting services to the Village of Waterloo defining certain criteria to be provided to potential Design-Builders in their development of proposals for a Design-Build contract, and in providing consulting services to the Village of Waterloo in the interests of the Project.  The requirements of service as a PCD are pursuant to the Nebraska LB 889 (2008) Political Construction Alternatives Act.

The scope of the Project is the intention of the Village of Waterloo to construct a new water treatment plant to replace the existing water treatment plant.

The services to be provided by the PCD include:

 

•   Facility program including durability, standards, ingress/ egress requirements, material quality standards, site development requirements, applicable governmental code requirements for the site located at 2621 River Road Drive, Waterloo, Nebraska, for a 500,000 gallon capacity water treatment plant.

 

•   Assist the Village of Waterloo in establishing design and construction schedules

 

•   Assist the Village of Waterloo in establishing a project budget

 

•   Assist the Village of Waterloo in preparation of Design-Builder Requests for Proposal

 

•   Assist the Village of Waterloo in evaluation of Design-Builder proposals

 

•   Assist the Village of Waterloo in evaluation of construction under a Design-Builder contract to determine adherence to the performance criteria

 

•   Additional services requested by the Village of Waterloo

 

The PCD must be a person licensed, or an organization issued a certificate of authorization to practice architecture or engineering pursuant to the Engineering and Architects Regulation Act.

The PCD will be ineligible to be included as a provider of any services in a Design-Builder proposal for the project, and the PCD shall not be employed by, or have a financial or other interest in a Design-Builder who will submit a proposal.

 

Submittal Requirements:

 

PCD Firm Information:

•   Firm name, address, phone, fax, and primary contact email address

•   Name of primary point of contact

•   Proof of liability insurance

 

PCD Experience:

•   Resume of individual(s) providing PCD services

o   Role

o   Education

o   Professional Registration

o   Years of Experience

o   List of five (5) relevant projects on which the PCD provided similar pre-design services similar to those requested in this RFP.  Provide scope, budget and year completed. Provide graphics and/or photos if available

o   List of three (3) client references (organization, name, address, phone, fax, and e-mail) who have utilized your pre-design services

•   Subconsultants

o   The PCD shall list subconsultants, if any, including their role and any previous projects with the PCD

 

PCD’s Approach:

•   Describe the PCD’s approach in working with the Village of Waterloo to develop the performance criteria for the project

 

PCD’s Fee Structure:

•   Describe the firm’s methodology for pricing the scope pf services for this project

 

Point of Contact is Melissa Smith, Village Clerk, 509 S Front St, PO Box 127, Waterloo, NE 68069; Phone: (402) 779-2292.

Submit six (6) copies of the proposal to Melissa Smith, Village Clerk, 509 S Front St, PO Box 127, Waterloo, NE 68069 by February 13, 2025, at 12 Noon.

 

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VILLAGE OF WATERLOO

SPECIAL MEETING PROCEEDINGS

December 17, 2024

 

The Board of Trustees of the Village of Waterloo met for a Special Meeting on December 17, 2024 at 6:00 pm in the Village Office, 509 S. Front Street.  Chairperson Travis Harlow and Trustees Rotert, Rochford, and Ewing were present.  Trustee Sass was absent.  TIF Attorney Sands and Clerk Smith were also present.

Chairperson Harlow called the meeting to order at 6:14 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.

A hearing was opened at 6:14 pm to discuss Resolution 12-17-24-01, to approve Redevelopment Plan for Aspen Lake, approximately located to the southwest of the intersection of West Maple Road and Hwy 275.  No public comments were made.  The hearing was closed at 6:14pm.  Motion by Rochford, seconded by Rotert, to approve.  Upon roll call vote, voting YES: Harlow, Rotert, Ewing, Rochford.  Voting NO: none, Sass was absent.  Motion carried.  A true, correct, and complete copy is on file at the clerk’s office.

A hearing was opened at 6:15 pm to discuss Resolution 12-17-24-02, to approve Redevelopment Contract for Aspen Lake, approximately located to the southwest of the intersection of West Maple Road and Hwy 275.  No public comments were made.  The hearing was closed at 6:15 pm.  Motion by Rotert, seconded by Rochford, to approve.  Upon roll call vote, voting YES: Rochford, Ewing, Rotert, Harlow.  Voting NO: none, Sass was absent.  Motion carried.  A true, correct, and complete copy is on file at the clerk’s office.

The following motions were approved:

 

-    To waive the three readings for Ordinance 849, to amend the Waterloo Municipal Code Book to add construction alternatives

 

-    To approve Resolution 12-17-24-03, to approve quote from Visual Edge for additional equipment and phone system as part of the cyber security grant

 

The following bills were approved to be paid: Bobcat of Omaha-repairs 793.12, Civicplus-website 1929.38, CRS-benches 2952.76, Daily record-publications 230.01, Danko-supplies 700, Elkhorn auto-repairs 2073.09, Feld fire-equipment repair 1218, Feld fire-equipment repair -277007, Green Inc-library repairs 125, Ingram-library books 91.65, JDs Carwash-cruiser expenses 10.20, JEO-street improvement project 4881.25, Micromarketing-library books 49.79, New Moon-cleaning 400, PeopleService-contracted maintenance 27342, PeopleService-contracted maintenance -14197, Solomon-attorney fees 1500, Visa-meg supplies 2224.91

 

Total Accounts Payable: $46,521.16

Total Voided Checks: $291,204.00

 

There being no further business, the meeting was adjourned at 7:10 pm.  A special meeting is scheduled for January 13, 2025 at 6:30 pm.  The next regular meeting is scheduled for January 13, 2025 at 7:00 pm.

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

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VILLAGE OF WATERLOO

REGULAR MEETING PROCEEDINGS

December 9, 2024

 

The Board of Trustees of the Village of Waterloo met for a Regular Meeting on December 9, 2024 at 7:00 pm in the Village Office, 509 S. Front Street.  Present were Chairperson Travis Harlow and Trustees Rochford, Sass, and Ewing.  Trustees Rotert and A. Harlow were absent.  Attorney Solomon and Clerk Smith were also present.

Chairperson T. Harlow called the meeting to order at 7:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.

The November 11, 2024 Regular Meeting, November 18, 2024 Special Meeting, November 25, 2024 Special Meeting, and November Treasurer Report were approved as presented.

The following bills were approved be paid: AR Custom solutions-office repairs 1375, Bistate-supplies 504.85, Black Hills-Heat 584.76, Blue360-police supplies 195.30, COPE-holiday basket program donation 250, Cappel-street repairs 18.98, Cox-phone 1182.01, Custom electric-park repairs 300, DC West-2024 liquor license fees 1700, Daily record-publications 346.30, EVO-repairs 54.97, Embroidery connection-police unif 160, EMC-insurance premiums 81417, Fenix-meter hosting 863.50, First State Bank-dial redevelopment distribution 207.96, foundation one bank-final loan payment 3145.31, Globe life-insurance 191.58, Great Plains-uniforms 951.96, HOA-water tower repairs 757.75, Ingram-library books 428.02, JEO-engineering 2911.25, Jelinek-supplies 14.58, LONM-conference and dues 705, Lincoln National-life insurance nov 708.26, Luke’s-park spraying 3990, Macqueen-equipment repair 432.17, Marco-copier 331.35, Menards-supplies 1336.70, MUD-cost of water 8612.40, Micromarketing-library books 95.78, NDEE-loan payment 8953.53, NHS-contracted animal enforcement 467.50, Office depot-supplies 79.74, OPPD-electricity 5184.27, Orkin-building maintenance 261.97, Papillion Sanitation-trash 394.21, Radar shop-police equipment maintenance 192, Rob’s oil-fuel 2384.64, Verizon-cell 288.62, Vrba-repairs 26179.31

 

Total Accounts Payable: $158,158.53

Total GL entries: $66,389.96

Total Payroll: $67,048.78

 

Rochford swore Nikki Ewing in as Trustee and Alicia Harlow stepped down from her position on the Board.

Travis Harlow was appointed as Chairperson and Bill Rotert was appointed as Vice-Chairperson.

The following appointments were approved: Village Attorney- Desirae Solomon, Village CPA- Ed Schroeder, Administrator/Clerk/Treasurer- Melissa Smith, Maintenance Supervisor- Jamie Bednar, Zoning Administrator- Melissa Smith, Chief of Police- Tim Donahue, Village Engineer- JEO Consulting, Street Superintendent- Julie Ogden, Civil Defense/Emergency Management- Fire Chief, Underwriter- Ameritas Investments, Insurance Agency- Inspro Insurance.

The following Trustee duties were assigned: David Rochford- Office and Buildings, Travis Harlow- Water/Sewer and Streets, Bill Rotert- Police/Fire and Levee, Nikki Ewing- Maintenance, Parks, and Park Board and Corie Sass- Library and Planning Board.

The following motions were approved:

 

-    To approve Resolution 12-09-24-01, to approve purchasing tires from a local vendor at a price up to $1,140.00

 

-    To allow the Village locations to close at noon on Christmas Eve

 

-    To approve Resolution 12-09-24-02, approve reappointment of Andy Sass to the Health Board

 

-    To approve Resolution 12-09-24-03, approve appointment of chairperson to the Health Board

 

-    To approve Resolution 12-09-24-04, approve reappointment of Tim Donahue to the Health Board

 

-    To approve donation of $250 out of keno funds to DC West Post Prom for community betterment

 

-    To approve Resolution 12-09-24-05, approve renewal of Nebraska Humane Society contract

 

-    To waive the three readings for Ordinance 848, to reduce telecommunication occupation tax to 4%

 

-    To approve Ordinance 848

 

-    To pay JEO invoice in the amount of $2,381.25 for the street project

 

-    To go into executive session to discuss possible litigation and to protect the attorney client privilege at 7:38 pm The reason for executive session was restated

 

-    To leave executive session at 8:12 pm

 

There being no further business, the meeting was adjourned at 8:13 pm.  A special meeting is scheduled for December 17, 2024 at 6:00 pm and the next regular meeting is scheduled for January 13, 2025 at 7 pm.

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

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