VILLAGE OF WATERLOO

REGULAR MEETING PROCEEDINGS

August 11, 2025

The Board of Trustees of the Village of Waterloo met for a Regular Meeting on August 11, 2025 at 7:00 pm in the Village Office, 509 S. Front Street. Present were Chairperson Travis Harlow and Trustees Sass, Rotert, and Ewing. Trustee Rochford was absent. Attorney Solomon and Clerk Smith were also present.

Chairperson Harlow called the meeting to order at 7:00 pm and stated the location of the Open Meetings Act. Notice of the meeting was duly exercised and mailed per the bylaws.

Minutes from the July 7, 2025 Regular Meeting and the July Treasurer Report were approved as presented.

The following bills were approved be paid: Astro concrete-fd repairs 18400, Baker & Taylor-library books 749.32, Beyond communication-monitor installation 323.75, Bistate-supplies 126.08, Black Hills-Heat 234.50, Bobcat-repairs 97.83, Cappel-supplies 4.69, Cox-phone 630.26, Cummins-repairs 586.67, Custom Electric-repairs 20604, Daily record-publications 268, Eakes-copier maintenance 723.51, Fenix-meter hosting 981.25, Fontenelle forest-library programs 175, Globe life-insurance 127.72, Great Plains-uniforms 304.97, IIIMC-mel dues 330, Ingram-library books 585.73, JDs Carwash-cruiser expenses 22.10, JEO-engineering fees 9323.75, Kaspar-donahue trees 13630, LONM-dues 6248, Ludwick-street cut deposit refund 450, Luke’s-park spraying 328, Macqueen-repairs 820 1361.37, Marco-copier 111.72, Menards-supplies 284.34, MUD-cost of water 33867.83, Micromarketing-library books 83.30, NHS-contracted animal enforcement 935, NE Library Commission-overdrive 500, NE Sweeping-contracted street cleaning 2812.34, New Moon-cleaning 400, OPPD-electricity 7308.29, Orkin-building maintenance 175, Out on a limb-repairs 1775, Papillion Sanitation-trash 394.21, Rob’s oil-fuel 2099.81, Solomon-attorney fees 1500, Standard HVAC-repairs 155, Trekk-sewer repairs 1327.50, UMB-boding fees 300, UNL-library programs 250, Valley ace-supplies 41.77, Verizon-cell 194.67, Visa-supplies 2351.78, Visual Edge-IT support 2555.18

Total Accounts Payable: $136,039.24

Total Payroll: $45,756.02

The following motion were approved:

-    To approve payment of PeopleService maintenance invoice less the lab fees until further clarification

-    To approve Resolution 08-11-25-01, to approve appointment of Logan Macumber to the Waterloo Fire Department

-    To approve Resolution 08-11-25-02, to approve appointment of Isaac Workman to the Waterloo Fire Department

-    To approve Resolution 08-11-25-03, to approve appointment of Lachlin Wilmers to the Waterloo Fire Department

-    To approve Resolution 08-11-25-04, to approve purchase of mosquito spraying supplies from Veseris in the amount of $2,520.00

-    To approve Resolution 08-11-25-05, to approve purchase of salt from Independent Salt in the amount of $2,000.00

-    To approve Resolution 08-11-25-06, to approve bid from 1800Striper for line striping at the town hall building and library parking lots and speed bumps

-    To approve allowing placement of a donation bin for the Paralyzed Veterans and Big Bothers Big Sisters on at the library in a location to be agreed upon by the library director, also giving the library directed the authority to have the bin picked up at any time at her discretion or to call to have items placed outside of the bin picked up

-    To approve Pay Application #5 for Pavers, Inc. for the 2023 Street Improvements Group B in the amount of $22,250.94 for work done on Avenue A

-    To authorize signing of the municipal annual certification of program compliance

-    To approve amendment to the Douglas County Local Emergency Operations Plan

-    To approve repairs to various locations on Village streets not to exceed $28,000.00

Harlow stated his dissatisfaction with the status of the seal coat project on the roads as well as the way the engineer has handled the project. The attorney will research to determine the appropriate steps to be taken to resolve the on-going issues the Village is experiencing.

Ewing, the maintenance department and Smith will work together to create a storm debris management plan and present to the board to try to eliminate the problems that have arisen following the August 9 storm.

Solomon is working with Smith on final revisions to the employee handbook and will hopefully be ready for approval the next meeting.

Sass asked for an updated on the TextMyGov program that was approved a couple of months ago. Smith stated the program is in the implementation stage, the website has been updated to show that it is coming soon.

-    To enter executive session for potential litigation and to protect the attorney client privilege for approximately 10 minutes at 8:02 pm. Executive session was closed at 8:20 pm

There being no further business, the meeting was adjourned at 8:21 pm. A special meeting is scheduled for August 26, 2025 at 6:00 pm and the next regular meeting is scheduled for September 8, 2025 at 7:00 pm.

Melissa Smith, Clerk/Treasurer

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

9/15            ZNEZ

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